Taking Effective and Accurate Meeting Minutes

Tips for Creating Exceptional Meeting Minutes

Whether they are in person, online, or via a conference call, meetings are a necessary part of the day-to-day operations of most businesses. Meeting minutes serve as an official record of the event, and you have the critical role of creating them and ensuring that they are accurate.

You want your notes to be clear and precise, and by delivering accurate meeting minutes you gain the perfect opportunity to shine like a star.

This webinar breaks the process down into three key parts: preparing for the meeting, taking notes during the meeting, and completing the job by distributing a report after the meeting. You’ll discover specific tips for taking spot-on meeting notes and writing a concise report that provides details of what transpired.

This isn't a task reserved for secretaries and administrative assistants only. Any person who attends a meeting may be asked to take notes and create minutes. Accuracy is of the utmost importance.

And taking meeting minutes is one task that you are rarely formally trained to do, yet are expected to pick up right away.

How can you make your meeting minutes more effective and set yourself apart as a star employee? By taking great meeting notes and following through on the tasks and action items you were assigned. For 90 minutes, this course explores:

Before the Meeting

• Tips on preparing effective templates that save you time and effort
• Shortcuts for drafting an agenda that structures your minutes
• Examples of useful and time-saving notes templates
• Advice on creating a powerful checklist to guide your note taking

During the Meeting

• How to note motions throughout the meeting
• Ways to recap decisions that outline what was decided and what was agreed to
• Specific words and phrases to accurately summarize discussions
• Understanding when to be specific with your notes and when to summarize
• Tips for noting outstanding items (what was left pending)
• Three key points regarding style in writing minutes

After the Meeting

• How to make quick work of correcting your notes
• Tips for cleaning up and drafting the final minutes report for the official record
• Techniques to handle corrections & prepare the meeting minutes for distribution
• Advice on filing/indexing the minutes for easy access

Because recording accurate meeting minutes is so important, this is a great chance for you to spend a short time learning how to do it better.

How You Will Benefit

After completing this course, you will be able to:

• Demonstrate what makes good meeting minutes and the need for accuracy of reporting
• Explain the planning of an agenda and the preparation required
• Apply practical tips and useful words for producing accurate meeting minutes

How Do AMA Webinars Work?

AMA Webinars provide you with a cost-effective and convenient way to boost your know-how. You can participate in the comfort of your home or office without the need for travel costs and time.

BONUS:  Paid registrants will also get a single-user license to access a recorded archive of the program for a full year.

Please note that AMA Webinars are designed to provide a one-to-one learning experience for an individual and are not designed to be viewed in a group setting. Program access is available only via the MYAMA account of the registered attendee.

To fully participate in this electronic, interactive and live session, please check your system (or ask your IT department) to ensure it meets the following requirements:

Supported OS, Browser and Additional Requirements

• Windows 7 and above; Google Chrome (v66.0 & above), Internet Explorer (v11.0 & above), Mozilla Firefox (v55.0 & above), or Microsoft Edge (v16 & above)
• Mac OS X 10.11, 10.12 and 10.13; Google Chrome (v66.0 & above), Apple Safari (v11.0 & above) and Mozilla Firefox (v55.0 & above)
• Ubuntu 14.04 and 16.04; Red Hat Enterprise Linux 6; Google Chrome and Adobe Flash Player 23.0
• Google Android 4.4 or later
• Apple iOS: iOS 8.1.2 or later

If you are using an unsupported version of a Windows, Mac, or Linux operating system, you may experience difficulty in viewing and/or listening to the event.

Test Your Computer

The audio portion of this AMA web event will be delivered directly through your computer’s speakers or attached headphones. To fully participate in this electronic, interactive, live session, please test your system and review the requirements (or ask your IT department) before the program begins:

TEST NOW

Additional Requirements:

• Minimum bandwidth requirement is 512 kbps for meeting attendees
• POP-UP Blockers must be turned off to access the program.

Important tip - Please allow 15 minutes prior to joining a session to conduct your set-up and testing!

Need further assistance? Visit the complete technical requirements for Adobe Connect.