Why Do Meetings Start Late, Drag on Forever, and Fail to Accomplish Anything? Jan 24, 2019 Here are some ground rules to ensure meetings run smoothly. • All meetings will begin and end on schedule. • The position of chair will be rotated. • Discussion time will be limited to that set on the agenda. • Meetings will be held every second Tuesday, from 9:15 to 11:00 a.m., in the conference room. • Three days prior to the meeting, members will receive a copy of the agenda and any handouts to read and come prepared for the discussion. • The focus will be on issues, not personalities. • Only one member will talk at a time. • Decisions will be made by consensus. • The group will evaluate each meeting to determine progress toward its objective and the quality of the meeting itself.